IMPORTANT INFORMATION FOR OUR SUPPLIERS
On this page, you will find information about what you as a supplier need to know when invoicing Tornstaden in order to have efficient handling of the invoice and thus also payment. We prefer that you send PDF invoice via email. Tornstaden group consists of many companies, so make sure you address correct legal entity and label the invoice with correct project number. If you lack any information, please ask your company contact. If you want the instructions in PDF download here.
PDF INVOICE
INVOICE VIA EMAIL
Email address for PDF invoice: tornstaden@pdf.attest.nu
Please, be aware that the email address can only be used to send invoices.
ATTENTION! Only one PDF file per invoice. This means that documents belonging to the invoice must be scanned together with the invoice.
Invoice recipient including ID code and project number must be included. The ID code is unique for each company and you can find them in the list of companies.
Example:
The company name
ID xxxxxxxxxxxx
Invoice correct company
You need to make sure you invoice correct company. Due to VAT and accounting rules, we cannot transfer invoices between companies if your invoice is addressed wrong. Therefore, an incorrectly addressed invoice will be returned. You will need to send a new invoice with correct information and a new due date.
Reference
All invoices must contain a reference number (except those relating to a real estate company). The reference should be a 4-5 digit project number. The project number must appear on the line “your reference” on the invoice. An invoice can only contain one project number. If you have not received a project number, please contact your company contact. If a reference is missing or if it is incorrectly specified, the invoice will be returned to you for completion.
Payment terms and complaints
Our payment terms are at least 30 days from the receipt of the invoice. Shipping, invoicing or similar fees are not accepted, nor are late payment interest and fees in connection with complained about or disputed invoices. Any payment reminders are sent to tornstaden@pdf.attest.nu
Do you have questions?
Contact the Finance Department via email info@tornstaden.se or telephone +46 31 350 15 00
Checklist for the content of the invoice
- Invoice type – debit or credit invoice (for a credit invoice, the invoice number of the related debit invoice must be stated)
- Invoice date
- Payment terms (due date)
- Invoice number (OCR number)
- Full name and address of the issuer
- Issuer’s organization number
- Issuer’s contact information – name, phone number, and email address
- Statement regarding F-tax (Swedish corporate tax registration)
- Buyer’s correct company name and corresponding ID code as stated above
- Buyer’s VAT registration number and indication if the invoice is subject to reverse charge (mainly for construction services)
- Quantity and type of goods or scope of services, as well as the date of delivery/performance
- Invoice total – gross and net
- VAT amount and VAT rate in percent
- Project number – Note that an invoice may only contain one project number
For construction contracts, the invoice must also include the following details as per the agreement:
- Project name and project number
- Account/Resource number and name
- Contract amount
- Invoiced amount
- Amount retained
- Total amount retained
- Previously invoiced amount
- Total invoiced amount
If any of the above information is missing, the buyer has the right to return the invoice. The invoice must then be credited by the contractor, and a new, correct invoice must be issued and sent.
Reminder
Reverse VAT on construction services
The invoice must be without VAT and the buyer’s, i.e. our company’s VAT registration number (VAT number) must be stated. On the invoice, you must also state the text “Reverse tax liability for construction services applies”.
